DEADLINE: 30/04/2025

Accountant and Administrator

Full-time

Flip Africa is hiring an Accountant and Administrator for the Printing and Advertising division to oversee financial operations, ensure compliance, and provide administrative support to enhance the efficiency of the printing and advertising business. This role reports directly to the Managing Director (MD).

Reports To: Managing Director (MD)

Nature of Business: Printing and Advertising

Key Responsibilities

Financial Accounting:

Planning and Budgeting: Develop and manage budgets, forecast financial needs, and ensure efficient allocation of resources. Post journal entries and maintain the general ledger.
Financial Reporting: Prepare financial statements, reports, and summaries for management.
Cash Flow Management: Monitor and manage the company’s cash flow to ensure liquidity and financial stability.
Support month-end and year-end closing processes.
Enter financial data into accounting software and maintain accurate records.
Reconcile bank statements and financial records to ensure accuracy.
Provide support during internal and external audits by preparing necessary documentation and reports.
Accounts Management: Oversee accounts payable and receivable, ensuring timely payments and collections.
Cost Management: Monitor and control costs to maximize profitability.
Timely tax filings, audits, and statutory compliance with Ugandan regulations.
Property Management: Track invoiced and collected monthly revenue for tenants for the Kyanja property, ensuring optimum cash flow under the supervision of the property manager.

Accounts Receivable & Payable:

Oversee accounts payable and receivable, ensuring timely payments and collections.
Ensure outstanding payments are recovered efficiently, maintain supplier relationships, and follow up on outstanding balances.
Provide cash for expenses like office supplies, facilitations, repairs, and on-site operations; record and submit daily cash transactions with documentation.

Compliance & Taxes:

Tax Compliance: Prepare and file tax returns (e.g., VAT, PAYE, NSSF) on time, ensuring compliance with tax regulations.
Compliance and Auditing: Ensure compliance with financial and legal regulations (e.g., KCCA, URSB, URA, NSSF, internal policies) and coordinate with auditors for financial audits.
Payroll Management: Oversee the payroll process to ensure accurate and timely payment of salaries and benefits.

Administrative & Operational Support:

Office Management: Ensure smooth operation of office functions, including procurement of supplies and maintenance of office equipment.
Assist with HR functions such as recruitment, onboarding, and employee records management.
Operational Support: Ensure requirements for printing and advertising operations (e.g., supplies, equipment maintenance) are catered for.
Review bids and provide oversight to ensure they are prepared promptly and proficiently for submission, ensuring compliance with bidding requirements.
Track sales performance, prepare sales reports, and identify and pursue new sales opportunities.

Inventory & Stock Management:

Oversee inventory tracking, stock reconciliation, and valuation.
Implement efficient stock control measures to minimize losses and optimize procurement.
Work closely with procurement and logistics teams to ensure accurate stock records.

PPDA & Bidding Compliance:

Prepare and review bids, tenders, and procurement documents in compliance with PPDA regulations.
Ensure adherence to public procurement guidelines in all financial transactions.
Liaise with government agencies and suppliers on bidding processes.

Internal Controls & Integrity:

Enforce strong internal controls to prevent fraud and financial mismanagement.
Maintain high ethical standards and confidentiality in financial dealings.
Conduct periodic financial audits and risk assessments.

Qualifications & Experience

Bachelor’s degree in Accounting, Finance, or a related field.
Professional certification (ACCA, CPA, or equivalent) is a plus.
2-3 years of proven experience in accounting/finance, preferably in advertising, media, or a related industry.
Strong knowledge of inventory/stock management systems.
Familiarity with PPDA bidding processes and public procurement laws in Uganda.
Proficiency in accounting software (QuickBooks, Tally, SAP, etc.) and MS Excel.
Experience in cash flow management, AR/AP, and compliance.
Familiarity with URA, NSSF, and related tax bodies and procedures.

How to Apply

Interested candidates should send their CVs to:
Email: tadong@flipafrica.app
Deadline: 30 April 2025
Note: Female candidates are greatly encouraged to apply. Only shortlisted candidates will be contacted.