DEADLINE: 05/04/2025

Accounts Assistant

Full-time

Mungufeni Foundation is hiring an Accounts Assistant responsible for maintaining accurate financial records, preparing budgets and financial reports, and ensuring compliance with financial regulations and organizational policies. This role provides essential financial management support to the organization, ensuring accountability, efficiency, and transparency in the use of resources. Proficiency in accounting software, especially QuickBooks, is a must.

Reports To: Administrative Officer
Location: Mungufeni Foundation Headquarters (Arua Secretariat & Kampala Office)
Contract Type: Voluntary with mutual salary payment

Key Responsibilities

Financial Management and Reporting:
- Maintain accurate and up-to-date financial records, including ledgers, receipts, and expenditure reports.
- Prepare monthly, quarterly, and annual financial statements and management reports.
- Reconcile bank statements, accounts, and financial discrepancies.
- Ensure timely submission of financial reports to management, donors, and statutory authorities.
Budget Preparation and Monitoring:
- Assist in the development of the annual budget and project-specific budgets.
- Monitor budget performance, flagging variances, and ensuring expenditures align with approved budgets.
- Provide budgetary advice to project managers to support effective financial planning and management.
Cash and Asset Management:
- Manage petty cash and ensure appropriate documentation for disbursements.
- Ensure proper management of organizational bank accounts, including deposits, withdrawals, and reconciliations.
- Safeguard financial and physical assets, maintaining an updated inventory of fixed assets.
Payroll Management:
- Prepare and process staff payroll, ensuring accurate computation of salaries, taxes, and other deductions.
- Ensure compliance with statutory requirements, including PAYE, NSS, and local tax laws.
- Maintain confidential employee payroll records.
Compliance and Audit Preparation:
- Ensure compliance with organizational financial policies, donor requirements, and statutory regulations.
- Support external and internal audits by preparing necessary documentation and responding to auditor inquiries.
- Implement audit recommendations to improve financial management processes.
Financial Systems and Policy Management:
- Develop, implement, and maintain financial policies, procedures, and internal controls.
- Ensure efficient use of financial management software, with a strong emphasis on QuickBooks.
- Provide capacity-building to staff on financial policies and procedures.
Grants and Donor Fund Management:
- Monitor donor fund utilization and prepare financial reports in line with donor requirements.
- Track grant disbursements and ensure timely reporting and accountability.
- Support fundraising teams with financial data for proposal development.

Key Deliverables:

Accurate and timely financial records and reports.
Efficient budget management and monitoring.
Compliance with statutory regulations and donor requirements.
Effective cash and asset management.
Timely payroll processing and staff payment.

Qualifications and Experience

Education:

Diploma but Bachelor’s degree in Accounting, Finance, Business Administration, or related field is required.
Professional accounting qualification (e.g., CPA, ACCA) is an added advantage.

Experience:

Minimum of 3 years of experience in financial management, preferably in a non-profit organization.
Experience with donor-funded projects and grants management.
Proficiency in QuickBooks is mandatory.

Skills and Competencies:

Strong knowledge of financial accounting systems and software.
Proficiency in Microsoft Office, especially Excel.
Excellent analytical and problem-solving skills.
High attention to detail and organizational skills.
Knowledge of tax and financial regulations in Uganda.
Strong ethics and integrity in handling finances.

Key Relationships:

Internal: Executive Director, Programs Manager, Administrative Officer, and Program Officers.
External: Donors, auditors, banks, tax authorities, and other regulatory bodies.

Work Conditions:

Office-based with occasional travel for project financial oversight.
Flexibility to handle financial tasks with tight deadlines.

How to Apply

Interested candidates should submit their applications, including a CV and cover letter, in both hard copy and soft copy as follows:

Soft Copy: Send via email to info.mungufenifoundation.org@gmail.com. Copy to hofinlunya.services@outlook.com and anecsmb@gmail.com.
Hard Copy: Deliver to Mungufeni Foundation Office, located along Golden Courts – Letsuba Hotel Area, Arua.

About Mungufeni Foundation

Industry: Accounting

Location: Arua

Mungufeni Foundation is a Christ-centered, registered non-profit, non-governmental organization committed to serving the most vulnerable through charity, emergency humanitarian support, and sustainable development initiatives. The foundation believes in giving back and empowering others, founded on the conviction that with God, all things are possible. Vision: A world where vulnerable communities are empowered and restored to live with dignity, hope, and faith, driven by the belief that with God, all things are possible. Mission: To uplift and transform the lives of vulnerable individuals and communities through charity, humanitarian assistance, and sustainable development, rooted in Christian values and guided by compassion, service, and faith.