Accounts payable officer

Duties and Responsibilities

Supplier Accounts  

• Data capture all supplier invoices.
• Do creditors reconciliations 100% and have them signed off by the supplier monthly.
• Process payments (flexy, cheques and bank-EFT) and ensure there are no unposted payments older than 10 days
• Follow up with the payment approvals to ensure that payments are released in a timely manner
• Check all Creditors reconciliations are current and up to date – no long outstanding items over 30 days.
• Obtaining monthly supplier statements
• Ensure Creditors payment terms are aligned to the Group policy of 60 days and 120 days
• Applying the appropriate tax treatment for all payments done
• Actively managing supplier relationships (effectively communicating and responding to queries)

Financial Administration

• Provide administrative support to internal customers and suppliers.
• All creditors’ payments to be made within agreed payment terms, ensuring that discount is obtained where possible.
• Process invoice receipts in a timely manner.
• Automation of the petty cash process
• Centralization of the invoice receipt process to finance
• Balance sheet reconciliations assigned prepared and submitted within the required timelines.
• Ensure all supporting documentations are filed appropriately and in an organized manner

Judgement and decision making

• Agile in thinking and nimble in decision making
• Exhibits high level of financial pragmatism and prudent financial judgment
• Assess possible risks.

Competencies

• Finance Skills
• Business Acumen
• Administration – Performs and facilitates execution of administrative activities and procedures for the effective execution of own role.
• Result and Execution Driven
• Decisive and Risk Pragmatic
• Resilient and energetic
• Politically savvy
• Customer focused
• Good communication skills.
• Customer Focused
• Governance and Compliance
• Computer Literacy