DEADLINE: 08/05/2024

Admin Assistant

Full-time

Job description

Location: Kampala, Uganda

The Admin HR Assistant will report directly to the Operations Manager and indirectly to the HR Team. He/she will be responsible for managing general company resources in Uganda, and will deal with administrative tasks in compliance with all the policies and procedures put in place at Group level.

The role is divided into 3 parts:

Managing general resources in Uganda (50%)

  • Centralizing requests for equipment and ensuring the purchase and provision of office equipment for employees: ordering IT equipment, office furniture, small supplies, etc.
  • Centralizing requests from the various Lapaire branches, assessing their relevance and ensuring optimal purchasing and dispatching of purchases to them.
  • Ensuring the well-being of employees: equipment maintenance, cleanliness of premises, preparation of work areas, safety, etc.
  • Managing our various service providers and suppliers, and processing the related invoices (water, electricity, telephone, insurance, tax, rent, leases, etc.)
  • Managing staff travel/missions (bookings, formalities, preparation of mission documents, etc.)
  • Coordinating with branch managers and suppliers to maintain the branches to the Lapaire standards in terms of repairs and maintenance.

Ensuring the proper application of the Group’s HR procedures and policies in Uganda (40%)

  • Collecting and updating administrative information on employees using our HRIS software
  • Preparing employment contracts and amendments for employees
  • Drafting HR documents (work certificates, disciplinary letters, loans and advances documents & agreements, etc.).

Recruitment and support with the payroll process for Uganda (10%)

  • Supporting with sourcing, screening, assessing and profiling candidates for junior positions
  • Monitoring of absences and leave & review of employees’ proof of absence
  • Payroll processing using our HRIS software
  • Processing exits: preparing final dues and other exit documents

Profile required

Holder of a Degree or Diploma in Human Resources Management, Business Administration, Finance/Accounting.
Two years experience managing company resources, purchasing and records management.
Excellent knowledge of labor law in Uganda and recruitment would be highly appreciated.
Fluency with the necessary digital tools, in particular personnel management tools (HRIS, ATS), excellent knowledge of Excel/Sheets and Google Drive.

Personal qualities required to succeed in this position

Altruism: Money is important, but helping others is far more satisfying.
Organised and meticulous: You are rigorous and follow up your tasks on a daily basis
Resourceful and autonomous: You are resourceful in solving problems and proposing concrete solutions
Good negotiator: You are at ease negotiating goods and services for the benefit of employees
Dynamic and motivated: You know how to react quickly, are motivated and passionate about your work
Curious: You know how to look for information
Team spirit: You enjoy working with your colleagues and creating a team spirit to achieve the company’s objectives.

Ready to join the adventure? Apply Now!

Deadline for receiving applications is Wednesday 8th May 2024.

Budget for the role in terms of salary is UGX. 1,000,000 gross monthly.

Please note that we intend to make contact with all of our applicants, but unfortunately high volumes of applications make this unrealistic. If you do not hear from us within two weeks, your application has not been successful on this occasion. This does not mean you will not be considered for future roles so please keep an eye on our job board and apply for positions that match your skills and experience.

 

APPLY HERE: https://lapaireglasses.applytojob.com/apply/jDy2vHjkyJ/Admin-Assistant?utm_campaign=google_jobs_apply&utm_source=google_jobs_apply&utm_medium=organic

LAPAIRE - Jobs in Uganda

About LAPAIRE

Industry: ADMIN
Location: KAMPALA
The Lapaire Group was created in 2018 in Kenya and already has 50 Optical Shops and over 300 employees in Uganda, Ivory Coast, Burkina Faso, Mali, Benin and Togo.

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