Administration Officer

UETCL invites applications from suitable and eligible candidates to fill the position of:

Department: Human Resources & Administration
Reports To: Senior Administration Officer
Job Purpose:

KEY RESULT AREAS
– Oversee estate management activities, including maintenance and repairs of company properties.
– Coordinate with service providers and manage property-related issues as they arise.
– Oversee the procurement and maintenance of office supplies and equipment.
– Monitor inventory levels to ensure that supplies are adequately stocked.
– Place orders for new supplies as needed and manage relationships with vendors to ensure timely delivery and cost-effectiveness.
– Conduct regular inventory audits to prevent stock shortages or excesses.
– Coordinate and manage travel arrangements for staff, including booking flights, accommodation, transportation and travel itinerary.
– Assist with visa and travel insurance requirements when necessary.
– Handle invoicing and process expense reports, ensuring accuracy and adherence to company policies.
– Track departmental budgets, monitor expenditures, and assist with budget preparation.
– Initiate and manage procurement processes, including obtaining quotes and processing purchase orders.
– Process and manage financial payments, ensuring accuracy and compliance with company policies.
– Manage all external courier and postal services, ensuring timely and accurate dispatch and receipt of mail.
Person specifications, Education, and Competencies required for the Job
– Minimum requirement: Bachelor’s degree from a recognized University.
– Minimum of 4 years of experience in an administrative role, with demonstrated expertise in office management and support functions.
– Contract management skills.
– Proficiency in report writing and analysis.

– Proficiency in MS Office Suite and web-based applications
– Strong organizational and time management skills with the ability to prioritize tasks and manage multiple responsibilities.
– Excellent written and verbal communication skills.
– Problem-Solving, Strong analytical skills with the capability to address and resolve issues proactively.
– Ability to work both independently and as part of a team, demonstrating flexibility and a collaborative attitude.
– Interpersonal Skills must have the ability to build and maintain positive relationships with staff, vendors, and external partners.

How to Apply:
Candidates should also attach copies of academic testimonials and detailed CVs indicating three referees and their full addresses.
The closing date to receive applications is Friday 23rd August, 2024 at 05:00 P.M.
UETCL is an equal opportunity employer. Only electronically sent applications will be accepted.
TERMS OF EMPLOYMENT AND REMUNERATION
The holder of this position will be offered a contract subject to the Ministry of Public
Service Guidelines on the rationalization Exercise of Government Institutions

CLICK HERE TO APPLY