Administration Officer

Key Duties and Responsibilities:

• Manage professional office administration and efficient operations of the Country Office.
• Ensure office and property/facility management, including but not limited to professional front office services, office cleanliness, organizing and overseeing maintenance and repair works on CBM premises and property, and following up on accessibility and Inclusion audits.
• Oversee and supervise the procurement process at the CO- Receive procurement requests, send out for quotations, organize the Procurement Committee’s meetings, draft the minutes of the meetings, raise purchase orders.
• Maintain relationship, contacts and up to date records regarding service contracts.
• Oversee settlement of office running bills and ensure that queries/anomalies are dealt with promptly.
• Oversee the safety and security of the premises.
• Prepare and submit timely and informative scheduled or adhoc reports as requested.
• Asset and inventory management and disposal procedures as guided by CBM and relevant donor guidelines, with close collaboration with the Finance unit.
• Oversee general office insurance of assets and facilities.
• Ensure oversight of the IT infrastructure in country in coordination with the IT unit
• Participate and actively contribute to learning platforms and working groups that may be expected of the function to participate in.
• Comply with all safety and health procedures and requirements at CBM and, always ensure your own safety and health and that of other persons who may be affected by your acts or omissions at CBM.
• Ensure that all activities conducted within scope of work or as an employee with CBM comply with the IT and data protection principles.
• Other duties and responsibilities as may be assigned by the immediate line manager.

Qualifications, Skills and Experience:

• Tertiary qualifications in General Management, Business and Procurement

Administration or related discipline

• Minimum 5 years’ experience within a similar position
• Sound business awareness and management skills
• Proficiency in Microsoft Office suite, web-based and data application tools
• Ability to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds.
• Excellent communication and interpersonal skills
• Demonstrates excellent organisational and time management skills
• Ability to work effectively under pressure, and under minimal supervision.
• An effective team player.
• Advantage of lived experience with disability.
• Strong analytical, conflict-resolution and problem-solving skills
• Ability and willingness to learn, and to pass on information / train as required
• Willingness to commit and adhere to CBM mandate, mission, vision and values.

What we offer

• A meaningful position with a lot of creative freedom in the world’s leading organisation in the field of Disability Inclusive Development.
• A fair salary and other social benefits based on the local conditions in the country you apply for.
• An approachable, agile organisation with self-reliant people in a diverse and collegial team and great team spirit.

How to Apply:

Please apply exclusively online via our applicant portal at the link below. Please include a letter of motivation, CV and relevant (work) references complete your application.

CLICK HERE TO APPLY