Administrative Assistant

Key Responsibilities:

• Office Management:
  • Manage daily office operations, including maintaining office supplies, and equipment, and ensuring a tidy workspace.
  • Coordinate office maintenance and repairs as needed.
  • Greet and assist visitors, ensuring a positive and professional image of the company.
• Administrative Support:
  • Provide administrative support to management and other staff, including scheduling meetings, managing calendars, and handling correspondence.
  • Prepare and edit documents, reports, and presentations.
  • Assist with data entry, filing, and maintaining accurate records.
• Communication:
  • Handle incoming and outgoing communications, including phone calls, emails, and mail.
  • Ensure prompt and professional responses to inquiries and requests.
  • Facilitate internal communication and coordination among departments.
• Event Coordination:
  • Assist in planning and organizing company events, meetings, and conferences.
  • Coordinate logistics, including venue arrangements, catering, and transportation.
  • Manage event-related communications and materials.
• Project Assistance:
  • Support various projects by conducting research, gathering information, and preparing materials.
  • Assist in tracking project progress and deadlines.
  • Provide administrative support to ensure timely project completion.

Qualifications:

• Diploma, Degree or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
• Proven experience as an Administrative Assistant, Office Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Professional demeanor and a proactive approach to work.

How to Apply:

• Write a brief introduction of yourself, highlighting name, age, residence and role-specific experience in the “Cover letter” field below.
• Attach CV and any other proof of competence. Include 2-3 referees, some of whom MUST be former employers.