Administrative internship

Internship Opportunity at HERS-EA
Job Ref: 042/2024
Position: Administrative Intern
Reporting To: Operations and Communications Manager
Duty Location: Kampala, Uganda
Period: 3 months from October 2024 to December 2024
Effort: Part-time
Application Deadline: September 30, 2024, 11:59 PM EAT
 

Key Responsibilities:
● Responding to phone calls, emails, and other correspondence, ensuring they are directed appropriately.
● Attending to visitors and inquiries
● Assisting in the organization of meetings, appointments, and events.
● Maintaining calendars and schedules for managers and teams.
● Supporting the preparation, formatting, and editing of reports, memos, and presentations.

● Organizing and managing physical and digital filing systems.
● Assisting with data entry, record-keeping, and ensuring the accuracy of office activity logs.
● Ordering office supplies and coordinating repairs to ensure proper office functionality.
● Preparing materials, agendas, and minutes for meetings while handling sensitive information with discretion.
● Supporting the preparation of expense reports, tracking invoices, and ensuring timely payment processing.
● Assisting in arranging travel itineraries, accommodations, and transportation for staff members and guests.
● Assisting the Operations and Communications Manager with any additional tasks as assigned.

Benefits:
● HERS-EA will provide you with a recommendation letter for future employment opportunities.
● Transport and lunch allowance will be provided during the internship period.
● Networking opportunities with many HERS-EA collaborating universities and other organizations.
● Mentorship from HERS-EA leadership.

How to Apply: Please submit your two-paged CV along with a one-paged cover letter detailing
your interest in the position and relevant qualifications to [email protected] with Administrative
Intern as email subject by September 30, 2024.