DEADLINE: 21/05/2025

Aeronautical Information Management Officer (AIMO)

Full-time

Uganda Civil Aviation Authority (UCAA) is hiring an Aeronautical Information Management Officer (AIMO) to manage aeronautical information precisely, clearly and concisely to ensure efficiency, timeliness, uniformity and accuracy of the flow of information necessary for the safety regularity and efficiency of Air Navigation.

Job Ref: UCAA/ADV/EXT/03/2025

Reports To: Senior Aeronautical Information Management Officer
Salary Level: Grade – 10

Principal Accountabilities

1. Flight Plan Management

Receives flight plans delivered physically, or via telephone, fax and email and ensures their accuracy, completeness, conformity with ICAO format, and compliance with national and international regulations.
Checks whether flight crew have flight permission or military clearance prior to their operations.
Ensures flight crew has cleared their aeronautical charge payments and revenue dues prior to their operations.
Disseminates flight plans via the Aeronautical Fixed Telecommunications Network (AFTN), phone and any other available means to all Air Traffic Control Units, designated authorities, SAR units (when requested) including those along the aircraft route of flight to destination and alternate aerodrome.
Maintains an up-to-date record of Repetitive Flight Plans.

2. Provision of Face-to-Face Briefing and Facilitation of Self-Briefing to Pilots

Briefs the air crew on conditions or change in facilities, services, procedures or hazards operationally significant to their flights.
Updates the NOTAM Board and navigation warning display.
Distribute Pre-flight Information Bulletins (PIBs).
Ensures that appropriate Meteorological information from meteorological department is readily available.

3. NOTAM Management

Receives edits and formats raw data necessary for promulgation of NOTAM, or TRIGGER NOTAM.
Promulgates NOTAM or TRIGGER NOTAM and checks for their validity, completeness, correctness and coherence.
Disseminates NOTAM, and/or TRIGGER NOTAM both locally and internationally in accordance with the series via the Aeronautical Fixed Telecommunications Network (AFTN) or Automatic Message Handling System (AMHS).
Collates incoming NOTAM, or TRIGGER NOTAM for inclusion in the Pre-flight Information Bulletin (PIB).
Prepares and prints relevant PIB to Pilots for each flight.

4. Coordination

Coordinates with ATS units for purposes of monitoring flight progress and advises all parties (CFS, Bird Scare, marshallers, customer care, and aircraft operators) accordingly.
Originates and receives aircraft movement and coordination messages (Departure, Arrival, Delay, Cancel, Change).
Coordinates flight information and weather conditions, as required to neighboring flight information centres and to all flights that require the information.
Maintains a daily aircraft movement log (Departures and Arrivals) for billing and strategic planning.

5. Management of ICAO and AIM Technical Library

Maintains up-to-date AIM technical libraries at the briefing office, Soroti airfield and AIS headquarters.
Incorporates amendments into ICAO and CAA documents.
Receives, actions and maintains a record of international publications (AIP, AIP amendments, AIP supplements, NOTAM lists, AICs and ICAO documents).
Prepares aeronautical documents/publications for exchange with other states.
Maintains an up-to-date record of holders of the Uganda AIP.

6. Management of the Integrated Aeronautical Information Package

Collects, analyzes, verifies, compiles, and prepares aeronautical data or information from related technical services for inclusion in the Integrated Aeronautical Information Package (IAIP) as appropriate.
Publishes as appropriate and disseminates Uganda’s IAIP.
Prepares and distributes monthly checklists and lists of valid NOTAMs.
Prepares a list of all Uganda AIP subscribers on payment basis and submits it to CAA finance department for invoicing annually.
Maintains AIM publications subscription database.
Updates the AIM publication distribution lists.
Updates AIP text in frame maker as necessary.

7. Production, Maintenance, Display, and Distribution of Aeronautical Charts

Collects aeronautical data for use to develop or amend charts in the Uganda AIP.
Analyzes and formats the aeronautical data into an acceptable state for entry and processing into the AIM and/or eTOD database.
Collects and collates raw data for development and updating of aeronautical maps/charts.
Prepares, drafts, prints and distributes maps and charts as per the current subscription list.
Prints approved maps and charts and distributes them nationally and internationally.
Maintains the inventory of maps and charts and ensure they are up to date.
Plots, updates and displays navigation warnings on wall charts.

8. Provision of Aeronautical Fixed Telecommunications Service and Aeronautical Mobile Service

Mans the international Aeronautical Fixed Telecommunications Network circuit and national network circuits at the communication centre and facilitates an orderly and continuous flow of message traffic and/or digital data from the centre.
Mans high frequency air/ground position to receive and transmit advice and information relative to the safe and regular conduct of flights.
Prepares, transmits, receives and delivers flight plans, departure messages, NOTAMS (Notice to Airmen), flight clearances, emergence messages, crash messages, search and rescue messages, air traffic meteorological reports, loads and coordination messages on AFTN circuits and maintain accurate record of all messages.
Transmits and receives aircraft clearance requests and/or permits for over flight and landing permission both on HF and AFTN circuits.
Receives and transmits search and rescue information as required.
Delivers and receives air traffic service messages to/from aircrafts on High frequency radio and maintain flight progress reports while closely coordinating with air traffic services on flights.
Guards ICAO assigned High Frequencies on 24-hour basis.
Ensures that communication equipment is in serviceable condition so as to transmit accurate messages.
Handles distress/emergence communications in accordance with prescribed ICAO procedures.
Maintains AMS, AFTN services and station operations logbooks.
Coordinates flight information and weather conditions, as required to neighboring flight information centres and to all flights that require the information.

9. Quality Management

Implements Quality Management by performing all unit functions.
Provides information on safety hazards, warnings and precautions.
Checks and ensures for the good Quality of Raw data provided for Promulgation of NOTAM.
Monitors the validity of incoming and issued NOTAM, or TRIGGER NOTAM and initiate action of either cancellation or replacement of invalid NOTAM, or TRIGGER NOTAM.

10. Aerodrome Control

Issues information and clearances to aircraft under aerodrome control to prevent collisions between aircraft and between aircraft and obstructions during all phases of flight that lie within the jurisdiction of aerodrome control.
Alerts the rescue and firefighting services.
Informs aircraft under aerodrome control of any depletion of the aerodrome emergency services.
Provides approach control service when carrying out the functions delegated by approach control.
Supplies the following information to approach control and in accordance with the unit instructions, approach radar control:
- Pertinent data on IFR, special VFR and VFR traffic including departures, missed approaches, and overdue aircraft.
- Appropriate items of essential aerodrome information.
Informs the aerodrome authority when it becomes apparent that there is a deterioration in the state of the aerodrome or associated facilities for which the aerodrome authority is responsible.

11. Safety Management System

Participates in the implementation and maintaining of the safety policy and objectives.
Performs the safety responsibilities of Officer detailed in the UCAA Aviation Safety Handbook.
Understands the Emergency Response Plan.

Person Specifications

Essential Requirements

A BSc. honors degree from a recognized university majoring in any of the following disciplines: Physics/Mathematics/Geography/Statistics/Computer science, ICT, Engineering and survey.
Should have undergone training in the following ICAO certified courses at an approved training institute:
- Basic Aerodrome course.
- Basic Aeronautical Information Services Course (ICAO course 021).
At least two (2) years of experience in AIM operations.
AGE: From 30 to 40 years of age at the time of the deadline for submission of the application. Must submit a National Identity Card with the application.

Desirable Requirements

A Principal pass (A – C grades) in Mathematics and/or Physics at A’ level.
A credit in English Language, Mathematics, Physics and Geography at O’ Level.

Knowledge

Should be computer literate.

How to Apply

To view the above-mentioned job advertisements and apply, please enter the link https://recruitment.caa.co.ug into your browser to create an account and start the application process.
Sign up to create an account (New users).
Log in with your username and password.
Create a CV by filling in all the required information before proceeding.
Click Home and there you will see the advertised job. To apply, click the “Apply” button. Thereafter a popup message will appear confirming your application was successful.
Please note that falsification of information is an offense in UCAA. You are advised to only apply for the jobs where you meet the minimum requirements as indicated in the job description as well as being very sincere while responding to the application questionnaire.
Physical/hard copy applications will not be accepted.

Note:
a) For any inquiries or assistance, please contact: +256-312-352000.
b) Applications are to be received not later than 5:00 pm on 21st May 2025. It is the duty of the applicant to ensure that his/her application is received by the indicated date and late applications will not be entertained under any circumstances.
c) In your CV please include contacts of two credible referees i.e. one professional (past or present employer/supervisor) and the other for character assessment.

We pledge to conduct a transparent recruitment process!

Contact:
The Director Human Resource & Administration,
Uganda Civil Aviation Authority (Head Office),
P.O. Box 5536, KAMPALA

About Uganda Civil Aviation Authority (UCAA)

Industry: Engineering

Location: Kampala, Uganda

Uganda Civil Aviation Authority (UCAA) is a corporate body responsible for regulation of civil aviation in Uganda. It manages Entebbe International Airport (EIA) and thirteen (13) other upcountry aerodromes. UCAA carries out its work in conformity with International Civil Aviation Organization (ICAO) Standards and Recommended Practices (SARPs).