DEADLINE: 17/10/2024
Document Control Officer
Full-time
We are hiring a dedicated Document Control Officer
Key Duties and Responsibilities:
- Daily Document control and management, that is Control over documentation preparation, modification, revision, distribution, issuance (as per procedure) and maintenance of documents throughout their lifecycle.
- Assisting multi-disciplinary teams in capturing the information and data required for the operations and formatting documents in accordance with agreed templates and keep checking templates for future use.
- Reviewing, updating and modification of technical documents (for example Internal & External manuals).
- Maintaining Quality & compliance checks on documents.
- Appropriate distribution of all controlled documents necessary to meet business and operational requirements.
- Management of a comprehensive document control database for all controlled documents.
- Managing the flow of documentation within the organization.
- Filing and organisation of documents and records (both electronic and / or hardcopies).
- Maintenance of a list (register) of applicable documents.
- Supporting procedures by maintaining transparent, up-to-date, accurate and easily traceable documents.
- Ensuring timely and easy access to documentation by authorized parties and aid the retrieval of documents for authorized parties.
- Maintaining confidentiality around sensitive information and terms of agreement.
- Progress reporting on the document status / maintaining KPIs (Key Performance Indicators)
- Monitoring & Updating Aircraft On-Board Library.
- Monitoring & updating Central Library & departmental Libraries.
- Writing and dispatching Correspondences within the company and with the regulatory authority.
- External Documentation Acquisition for example documentation from Aircraft Manufacturers, Regulatory bodies.
- Q-Pulse System administration/ Electronic document and records database administration.
- Records Management i.e. management of records throughout their whole lifecycle that is control, storing, retention, appraisal, archival and destruction.
- Taking part in regulatory authority inspections and audits by preparing documentation necessary for the audits.
- Administrative assistance to the Manager Quality and Monitoring.
- Performing other duties as requested, directed, or assigned by the manager.
Qualifications, Skills and Experience:
- An honour’s Bachelors degree from a recognized university
- Relevant working experience of at least 3 years in aviation records management
- Customer focused and hospitable.
- Integrity.
- Team player.
- Proactive/results orientated.
- Warm, friendly, pleasant & presentable.
- Good communication and intrapersonal skills.
- Resilient.
- Self-motivated.
How to Apply:
All candidates who wish to join Uganda Airlines in this capacity should apply online at the link below.
Deadline: 17th October 2024
About Uganda Airlines
Industry: Administration
Location: Kampala, Uganda
Uganda Airlines is the flag carrier of Uganda. The company is a revival of the older Uganda Airlines which operated from 1977 until 2001. It began flying in August 2019.
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