Finance and Logistics Officer

Key responsibilities

Financial Management:

• Managing the financial aspects of the program, including budgeting, expenditure tracking, and financial reporting.
• Ensuring compliance with donor regulations and financial procedures.
• Providing financial analysis and advice to support decision-making.
• Providing training and support to staff and partners on financial and logistical procedures.
• Building the capacity of team members to effectively manage program resources.
• Promoting best practices in financial and logistical management across the program.
• Support annual external audit of the Project and Restless Development Internal audits.

Logistics Management:

• Coordinate procurement, transportation, and distribution of materials.
• Oversee event logistics and manage inventory to ensure timely delivery of goods and services.
• Coordinating logistical aspects of program activities, including procurement, travel, transportation, and distribution of materials.
• Managing inventory and ensuring timely delivery of goods and services.
• Overseeing logistical arrangements for events, workshops, and meetings.

Grant Management and Budget Oversight:

• Supporting the management of grants and contracts, including compliance monitoring and reporting.
• Facilitating grant application processes and ensuring proper documentation for both online and physical filing.
• Liaising with funding agencies and partners regarding grant requirements and deliverables.
• Monitoring program budgets, ensuring alignment with project objectives and donor requirements.
• Tracking expenditure against budget lines and identifying variances for corrective action.
• Providing regular financial reports to management and stakeholders.
• Update monthly and quarterly spend overall budget to facilitate monthly project status meetings.

Reporting and Documentation:

• Preparing and reviewing financial and logistical reports for internal and external stakeholders.
• Maintaining accurate records and documentation related to program finances and logistics.
• Ensuring compliance with reporting requirements and deadlines.

Collaboration and Communication:

• Collaborating with program staff, partners, and stakeholders to ensure effective coordination of activities.
• Communicating financial and logistical information clearly and accurately to relevant parties.
• Participating in meetings, workshops, and conferences to represent the program as needed.

Continuous Improvement:

• Identifying opportunities for process improvement in financial and logistical management.
• Implementing strategies to streamline operations and enhance efficiency.
• Contributing to organisational learning and knowledge sharing initiatives.

Adherence to Policies and Procedures and Managing Risks:

• Ensuring compliance with organisational policies, procedures, and ethical standards.
• Upholding principles of transparency, accountability, and integrity in all aspects of work.
• Adhering to relevant legal and regulatory requirements governing financial and logistical activities.
• Identify and mitigate financial and logistical risks to program delivery.
• Implement risk management strategies and conduct periodic assessments.

Others (5%)

• Other duties as required, including occasional work on weekends for which time off in lieu (TOIL) can be taken.

Skills and experience

Essential

• University degree in accounting or finance or relevant field of study, or equivalent work experience.

• Part ACCA/CPA qualification.
• Strong proficiency in budgeting, financial analysis, expenditure tracking, and reporting.
• Experience in coordinating procurement, transportation, and distribution of materials, along with inventory management.
• Understanding of donor regulations, financial procedures, and grant management principles.
• Ability to identify financial and logistical risks, conduct risk assessments, and implement mitigation strategies.
• Strong attention to detail to ensure accuracy in financial and logistical documentation and reporting.
• Flexibility to adapt to changing project requirements, priorities, and environments.
• Capacity to troubleshoot issues related to financial and logistical operations and propose effective solutions.
• Ability to work effectively in a team environment, fostering collaboration and coordination among team members.
• Excellent organisational skills to manage multiple tasks, prioritise work, and meet deadlines.

Desirable

• Prior experience in a similar role within international development projects.
• Proficiency in relevant software tools for financial management, logistics tracking, and reporting.
• Experience in managing grants and contracts, including compliance monitoring, reporting, and liaison with funding agencies
• Ability to work effectively in diverse cultural contexts and with multicultural teams.
• Understanding of global, regional, and country-level frameworks related to youth development, sustainable development goals, and other relevant initiatives.

Remuneration

We are proud to commit to a transparent global salary scale, ensuring a fair and comparable system of pay across all global locations. In addition to salary, we offer pension contributions and other benefits in accordance with the local Hub.

SEE DETAILED ADVERT AND HOW TO APPLY HERE: https://restlessdevelopment.bamboohr.com/careers/109?source=aWQ9MTQ=