Finance Assistant

Responsibilities

Finance assistant duties include, but are not limited to:

● Reviewing payment requests, verifying supporting documents, ensuring authorisations are in place before issuing payments under the value of 500,000 ugx

● Receiving cash and receipting it (tuition, clubs, uniform cash etc)

● Initiating online bank payments under the direction of the Finance Manager

● MTN mobile money payments

● Updating the excel cash $ & UGX ledgers with cash expenses and receipts, checking supporting documents attached to each transaction

● Daily cash counts with the finance assistant/receptionist to verify 1) excel ledger with 2) QB & 3) the physical cash count

● Weekly posting of payment transactions in QB including: accountabilities, bank payments, petty cash vouchers

● Banking duties including: depositing parents cheques, processing EFTs & cheque payments at the bank, immigration payments.

● Monthly filing of Tax returns (PAYE, WHT & NSSF)

● Month end reporting tasks (Balance sheet account reconciliations)

● Preparing of tuition invoices quarterly to be reviewed by the finance manager

Receptionist duties include but are not limited to:

● First point person with visitors and parents arriving at the school – dealing with parent queries, scheduled and non scheduled appointments, vendor/new parent inquiries, verifying new pickup authorization

● Answering the reception phone and dealing with inquiries.

● Communication to parents via Whiteboard notices & bulk texting

● Welcoming new parents and providing a tour and information about admissions

● Scheduling ‘new student’ assessments with grade teachers

● Assist the Admissions assistant to collect & review admissions applications, health forms, ICT and e – safety documentation.

● Administrative duties including emailing letters to parents, printing, photocopying and laminating materials for teachers when TAs are not available

● Managing report card distribution & transition data (report cards) for outgoing students transferring to new schools.

● Maintaining teacher copy room – checking copiers are working, adequate paper, toner etc is on hand. Contact ICT if machines need servicing

● Collecting and recording money for special collections, field trips and visits.

● Updating Alma database – being fully conversant in all aspects of this software

First Aid duties:

● Managing sick bay & First Aid incidences.

● Ensuring First Aid supplies are restocked including first aid boxes in classrooms & buses.

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