Finance & Administrative Officer

Program: Regional East Africa Women and Youth Economic Empowerment in Fisheries Project
Reports To: Finance and Administration Manager
Direct Reports: Finance and Administration Assistant
Duty Station: Kampala, Uganda
Job Grade: KT5

Key Responsibilities:

Financial Management:

• Ensure proper and timely recording of all financial transactions in Kilimo Trust’s accounting software.
• Oversee the preparation of timely and accurate monthly, quarterly, and annual financial and management reports.
• Provide financial insights to facilitate decision-making and guide management and the Board in executing the Kilimo Trust strategy.

Leadership and Relationship Management:

• Manage financial relations with donors, ensuring compliance and timely, high-quality reporting as per grant agreements.
• Conduct regular training sessions for staff and implementing partners/grantees on financial procedures and reporting.
• Effectively supervise staff responsible for finance functions within the organization.

Audit, Compliance, and Risk Management:

• Regularly review and update Kilimo Trust’s financial, risk, and procurement manuals to ensure compliance with best practices and international standards.
• Promote effective risk management in line with the organization’s Risk Management framework.
• Ensure compliance with Kilimo Trust’s policies and statutory financial regulations for all country offices.

Program Development, Planning, and Implementation:

• Participate in fundraising efforts, including budget preparation for project proposals.
• Actively engage in identifying fundraising opportunities.
• Analyze and report on actual and planned monthly expenditures, communicate variances to Team Leaders, and recommend corrective actions.

Qualifications:

• Minimum of five years’ experience in a senior management finance position in a Non-Governmental Organization.
• Experience working with regional organizations is an added advantage.
• Qualified Accountant (CPA/ACCA) and member of the Institute of Certified Public Accountants of their respective country.
• Proven numeracy and financial analysis/planning skills.
• Strong experience in proposal preparation and budget formulation.
• Experience in strategy formulation and program planning processes.
• Understanding of donor financial policies and procedures, particularly for USAID-funded programs.
• Experience in grant management.
• Knowledge of the Odoo system is an advantage.

Application Deadline: Friday, 11th October 2024

How to Apply:
Please submit your application documents electronically through the Kilimo Trust Odoo System. Address all applications to The Human Resource Manager, Kilimo Trust.

Only shortlisted candidates will be contacted.