HR/Administration Volunteer

Duties And Responsibilities

• Ensure appropriate distribution of information, including e-filing applications and sending HR communications.
• Maintain an organized recruitment database, update the recruitment status report bi-weekly, and send weekly updates to your supervisor.
• Support the HR and Admin Officer during onboarding, ensuring all paperwork is completed correctly and shared with responsible staff.
• Prepare and track offer letters and employment contracts.
• Maintain accurate and up-to-date personnel records for all employees.
• Ensure all staff and eligible dependents are registered for medical insurance, monitor coverage, and resolve any issues with the health service provider.
• Assist with tracking staff medical cards, IDs, and CUG.
• Prepare invoices and payment request vouchers for Accommodation.
• Assist in organizing staff training sessions, workshops, and activities.
• Receive office guests and make necessary arrangements in coordination with the HR & Admin Officer.
• Ensure regular cleaning of guest houses.
• Maintain records for all correspondences and ensure office supplies are available.
• Manage office stationery, ensuring supplies are available for daily use.
• Work with supervisors to ensure exit interviews are conducted and data is captured in the online exit survey.
• Share accommodation tracking sheets with the HR & Admin Officer.
• Prepare weekly activity reports and share with the HR & Admin Officer.
• Perform any other official duties as assigned by the supervisor.

Minimum Qualifications

• A bachelor’s degree in human resource management, Public Administration or related field.
• 1 year of relevant professional experience in Human Resources.
• Ability to work under pressure and manage multiple priorities.
• Knack for detail.
• Able to communicate effectively.
• Strong computer skills especially in MS excel and word.
• Strong knowledge and experience of HRISs, and ideally in supporting others to use HRIS.
• Ability to analyze and interpret numerical data and processes.
• Ability to maintain the highest degree of discretion and confidentiality of HR information.
• Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team.
• Organized and methodical and with good attention to detail.
• Willingness and ability to work within a multi-site, international organization.
• Customer focused with good interpersonal skills.
• Ability to work on own initiative with limited supervision.
• Ability to deal with ambiguity and work towards a resolution.
• Excellent written and verbal communication skills.
• Excellent Microsoft Office packages – Word, Excel, and Outlook.
• A team builder with excellent people skills; must be culturally sensitive.

Please note: Deadline for receiving applications is 14th August 2024.

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