Human Resource and Administrative Assistant Volunteer

Reports to: Human Resource and Administrative Assistant
Location: Kampala Country Office

Major Duties and responsibilities
1) Administration
• Assist in the follow-up, processing, and archiving of AFOD operating documents and information for example operating licenses, registrations, and permits.
• Support the Coordination of all office administrative and logistics tasks including assisting in the procurement process; e.g. booking tickets, hotels, purchasing, management of office monthly bills, etc. of the organization and ensuring its timeliness and efficiency.
• Support in the organization of special events e.g. seminars, workshops, retreats, etc.
• Ensure the maintenance of office premises (meeting hall, public area, storeroom, etc.).
• Assist in filing and archiving of hard copies and electronic copy documents for easy retrieval;
• Support in the management of the office Front Desk including receiving and responding to office inquiries.
• Support in Taking meeting minutes, filing and disseminating minutes to all staff members.
• Support in the Supervision and monitoring of office inventory including ensuring appropriate levels of office supplies.
• Assist in gathering information for security updates to all Office staff.
2) Human Resource;
• Support in Monitoring and managing staff welfare.
• Support in the Preparation and distribution of pay slips
• Support in the staff leave Management including appropriate staff leave requests, tracking, and updating the personnel files.
• Support in updating personnel records in the HR databases such as new hires, terminations, etc.
• Assist in posting job ads on careers pages, processing received resumes, and supporting in screening applicants.
• Support the HR in ensuring reference checklists for potential candidates’ referees.
• Prepare monthly reports to support operational management.
3) Other responsibilities;
• Support in the office correspondences, mailing system as well as courier.
• Any other duties assigned.
Minimum Qualification
• Bachelor`s degree in Human resources, Business Administration and Management or similar relevant field
• Minimum of 2 years of working experience in a similar role
• Familiarity with the labor laws of Uganda
Core Competences
• Excellent communication and interpersonal skills
• Demonstrated computer skills in Microsoft Office Suite applications including Word, Excel, PowerPoint, and Outlook
• Administrative writing and reporting skills
• Excellent organizational and time-management skills
• Act as a reliable and supportive team member
• Very good listening, spoken and written command of English
• Basic Office Administration Management

HOW TO APPLY
Submit your application to [email protected]. Applications should be addressed to the Human Resource Officer. Include a cover letter clearly stating the position, a CV (with 3 referees and their functional email contacts), and copies of academic qualifications/certificates as
one PDF document. The position should be stated as the subject line.
Deadline for submission: 12th August 2024 at 5:00pm