Imports Coordinator

If you are a proactive professional with a passion for logistics and a drive for precision, this is your opportunity to contribute to the growth and success of one of the region’s leading brands.

Key Responsibilities:

1. Document Management
   • Review, verify, and approve shipping and import documents for consignments before their arrival at designated ports (Mombasa or Entebbe), ensuring full compliance with regulations.
   • Establish and maintain a streamlined filing system for all import-related documents, promptly closing files once vessels are fully cleared and taxes are paid.
2. Consignment Coordination
   • Serve as the primary liaison with clearing agents in Mombasa and Kampala, tracking shipments to ensure timely clearance and dispatch of consignments.
   • Proactively identify and resolve issues or delays during the clearing process, minimizing disruptions to operations.
3. Cargo Verification
   • Oversee the receipt, positioning, and validation of cargo using the URA digital system (BWIMS – Bonded Warehouse Information Management System) to ensure accuracy and compliance with regulatory standards.
   • Record all cargo details accurately, promptly addressing any discrepancies.
4. Stock Management
   • Update and maintain accurate URA stock records for all incoming vessels and containerized shipments.
   • Regularly update stock data in the company’s system for 1m4s and 1m7s per truck, ensuring real-time inventory visibility.
5. Container Monitoring
   • Track container movements continuously to ensure timely arrivals at the bond.
   • Coordinate offloading operations efficiently to minimize delays and handling issues.
6. Grain Reconciliation
   • Reconcile grain quantities received against dispatch figures from GBHL, promptly identifying and resolving any discrepancies to maintain inventory accuracy.
   • Maintain detailed reconciliation records for auditing and reporting purposes.
7. Stock Card Preparation
   • Prepare and manage detailed stock cards for all consignments stored in the bond, ensuring accurate and up-to-date inventory tracking.
   • Regularly review and update stock cards to reflect current inventory levels.
8. Data Entry and Reporting
   • Accurately input grain truck load data and payment receipts into the company’s system.
   • Compile, analyze, and present comprehensive URA monthly reports to support operational planning and regulatory compliance.
9. Logistics Coordination
   • Allocate grain to transporters in a timely and efficient manner, ensuring smooth operations and adherence to delivery schedules.
   • Collaborate with logistics teams to optimize transport routes, minimizing costs and maximizing efficiency.
10. Customs Clearance
    • Work closely with URA bond officers to facilitate accurate and timely customs clearance, ensuring compliance with all regulatory requirements.
    • Proactively address and resolve issues during the customs clearance process to prevent delays.

Qualifications and Requirements:

1. Education:
   • A Bachelor’s degree in Supply Chain Management, Logistics, International Business, or a related field.
2. Experience:
   • At least 3 years of experience in imports, logistics, or supply chain coordination, preferably in a manufacturing or food production environment.
   • Experience working with URA digital systems (BWIMS) and Mermidon system is highly desirable.
   • Proven experience in managing cargo clearance, stock management, and customs procedures.
3. Certifications and Training:
   • Trained in EACFFPC (East African Community Freight Forwarding and Customs Procedures Certificate).
   • Knowledge of international trade, including the management of cross-border transactions and import/export compliance.
   • Certification in Customs Clearance, Import/Export Management, or Logistics (e.g., CILT or any other relevant certification) is an added advantage.

How to Apply: Interested candidates are invited to submit their applications, including a detailed CV and cover letter, by 8th December 2024. Applications can be sent to [email protected] or delivered directly to our Kampala Head Office or any nearby branch.

Equal Opportunity Employer: Ntake Bakery & Company Ltd is committed to diversity and inclusion and is an equal opportunity employer. We encourage all qualified candidates, regardless of background, to apply.

Our Slogan:
Ntake Bakery & Company Ltd: Pioneering Quality, Innovation, and Sustainability Across East Africa – “Your Family Choice.”