Logistics & Procurement Specialist

Job Responsibilities & Essential Duties:

Country Office Guidance, Support, and Compliance (40%+)

• Provide in-country and remote technical capacity building and quality assurance to existing country programs around project start-up, large-value procurement activities, gap filling, audit support, and training.
• Advise country offices (CO) and provide guidance, and in some cases, technical leadership, as the logistics and procurement focal point, facilitating Country Office input into global initiatives and disseminating key information to relevant COs.
• Advise and provide logistics and procurement input and thought leadership into longer-term processes such as operational planning reviews, proposal development, annual plans and budgeting, quarterly management reports, stock reconciliations, asset reviews, and fleet analysis.
• Support Country Office(s) in managing all country assets and equipment, including asset purchasing, tracking, reporting, disposal, and verification, as well as all donor requirements for project assets.
• Lead the periodic review of CO Logistics and Procurement functions through in-country reviews and utilization of assessment and management tools.
• Conduct regular meetings with in-country focal points to foster communication and collaboration between HQ and CO, bringing in other staff as relevant and communicating actions/progress to the Director of Logistics and Procurement and CO Leadership as appropriate.
• Provide technical support in Medicines Management with country offices: stockout monitoring, inventory management, and capacity building as per the Global Medicines Management Manual.
• Lead or contribute to the rollout of key logistics and procurement initiatives within COs.

Emergency Deployment (up to 40%)

• Provide functional leadership and support within emergency response settings, including the assessment, design, start-up, budget management, and implementation of emergency supply chain activities for multiple projects, working closely with Global Programs and surge staff.
• Provide rapid response workforce planning, including recruitment, intensive training, and situational, supportive management for logistics, procurement, and administrative staff.
• Coordinate and report Logistics Cluster engagement and act as a civil-military liaison in an emergency response.
• Coordinate and provide technical input into international procurement, shipping, and customs clearance of medicines, medical supplies, and other imported items and GIK.
• Lead and/or oversee the rapid scale of procurement activities, including identifying international and local sourcing options, managing the downstream supply pipeline, contracting goods, services, and works suppliers, and liaising with programs and finance while providing assurance, implementation, and appropriate controls to mitigate fraud and operational risks.
• Provide oversight and direction to inventory and warehouse management across multiple projects, including Gifts in Kind (GIK) management.
• Provide oversight and development of fleet management and transport operations for emergency response, working closely with the Global Fleet Specialist.
• Ensure the rapid identification and setup of office and staff accommodations and facilities in fast-changing environments.
• Coordinate asset management for emergency response assets, including donor liaison, disposal plans, asset verification, and compliant purchasing.
• Ensure suitable accommodation and transport for emergency response staff, visiting staff, and consultants, and appropriately brief staff and visitors.
• Collaborate with the response team to coordinate emergency response distributions, market assessment, and project planning.
• Collaborate with the Safety and Security Advisor to safeguard facilities.
• Collaborate with the Information Systems team to install office communications and management facilities.
• Support the transition into the recovery and rehabilitation phase, including forward planning.

Global Initiatives and Headquarters (20%)

• Act as the focal point for medicine management with the Global Logistics team.
• Lead or support the development and rollout of Global Logistics and Procurement initiatives.
• Support the Logistics and Procurement Standards Specialist in developing logistics standards.
• Lead or support strategic sourcing of key emergency response commodities.
• Contribute to the design and development of training materials, processes, and policies.

Safeguarding & Compliance:

• Ensure the safeguarding of program participants and employees by upholding Medical Teams’ Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.

Other Duties:

• Utilize volunteers whenever possible.
• Additional duties as assigned.

Qualifications

Education, Licenses & Certifications

Required:

• Bachelor’s degree in Logistics, Supply Chain Management, or a related field.
• Valid Passport.
• Valid Driver’s License.

Preferred:

• Medical Supply Chain Management certification.
• Relevant qualifications or training courses.

Experience

• Minimum 5 years’ experience leading and managing medical supply chains in humanitarian contexts.
• Minimum 5 years’ experience leading emergency response supply chain functions at a country level.
• Minimum 3 years’ experience in start-ups and implementation of donor grant projects.
• Minimum 2 years’ experience contributing to market assessments and emergency response plans.
• Experience working with an ERP (e.g., Unit 4) or other supply chain management IT solutions.

Knowledge, Skills & Abilities

Knowledge:

• Strong knowledge of humanitarian supply chain management, including medical supply chains.
• Understanding of risk and fraud mitigation in supply chains.

Skills:

• Proven people management and interpersonal skills.
• Skilled in Microsoft Suite and Enterprise Resource Planning software.
• Strong project management and organizational skills.

Abilities:

• Ability to provide leadership in complex situations.
• Ability to travel internationally up to 50% of the time.
• Commitment to Medical Teams’ mission and values.

Physical Requirements & Working Conditions

• Frequent use of personal computers and office productivity tools.
• Ability to travel to remote areas with limited hygiene facilities and extreme weather conditions.
• Occasionally lift and/or move up to 50 pounds.

Work Environment:

• The work environment is usually moderately quiet.
• May require travel to remote locations with potential health hazards and risks.

Benefits:

• Excellent health benefits.
• Flexible work schedule options.
• Generous paid time off package.
• Other benefits according to policy.

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