People & Culture Graduate Trainee

Key Duties and Responsibilities:

Safeguarding Responsibilities  

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work ·
• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

Technical Responsibilities: 

• Take full ownership of processing and filing all HR personnel information and correspondence efficiently and within established timelines.
• Responsible for ensuring that all personnel files and staff documentation are always kept current and complete.
• Manage the submission and follow-up of all P&C documents with the field, ensuring smooth communication and compliance.
• Oversee the updates and reconciliation of various database trackers, including but not limited to the medical and staff lists, maintaining accuracy and consistency.
• Provide key support for insurance documentation, as required, ensuring all necessary paperwork is accurate and up to date.
• Provide ongoing support for data entry in the Human Capital Management (HCM) system, ensuring it is consistently updated with the latest information.
• Play a critical role in updating and maintaining employee records, safeguarding accuracy and confidentiality always.
• In addition, you will manage P&C data and ensure timely and accurate information is provided for P&C reports.
• Follow up and engage new hires from the point of acceptance of offer to the entry point.
• Support the Senior People & Culture Officer in ensuring the orientation has been implemented and feedback has been received.
• Responsible for provision of all relevant documentation for the payroll including but not limited to PAFs, Acting letters, new hire documents, Staff resignations etc.
• Preparing loan letters and advising staff on the loan acquisition procedure.
• Any other duties that may be assigned from time to time.

Deliverables:

• Updated employee files with accurate information including but not limited to new hires, terminations, resignations, transfers and changes in employee status.
• Organize files and records that comply with legal requirements and Mercy Corps policies.
• Accurately complete the assigned tasks as given by the P&C team.
• Monthly Activity Reports

Qualifications, Skills and Experience:

• 0–1-year experience in this similar P&C support role.
• Bachelor’s degrees in human resources, Business Administration or any related discipline in people function.
• A high degree of organizational skills using computer-based tools/software with demonstrated attention to details.
• Strong communication skills including the ability to communicate frequently and effectively in both verbal and written form.
• Proven ability to conduct him/ herself professionally under pressure.
• Previous experience as a full/part time staff with Mercy Corps and demonstrated knowledge of Mercy Corps systems, procedures and program priorities is an advantage.

Success factors:

• Able to communicate effectively with all teams
• Responsive to all staff
• A good team player with a sense of humor
• Attention to detail
• Innovative and results oriented

How to Apply:

Interested applicants must submit their Cover Letter & CV saved in 1 document as a PDF of no more than 5 pages  at the link below.

CLICK HERE TO APPLY

Note:

• Please note that any application submitted that does not follow the above instructions will be automatically discarded.
• Only shortlisted candidates will be contacted.
• Locals with the required qualifications are encouraged to apply.
• Mercy Corps does not charge any fees at any stage of the recruitment process.