DEADLINE: 04/11/2024

Procurement & Administrations Officer

Full-time

The Procurement & Administrations Officer is responsible in assisting the Head of Finance and Administration in executing management decisions regarding procurement in strict adherence to relevant regulations and policies, ensuring that all purchases are budgeted and tracked against allocated amounts, managing vendor relationships and contracts through continuous market research to identify competitive suppliers, undertaking procurement functions including the preparation of specifications and solicitation documents, and collaborating with the Finance Department to ensure accurate vendor payments and financial procurement documentation.

KEY DUTIES AND RESPONSIBILITIES.
• Participates in formulating plans and strategies for procurement.
• Liaises with other branches and departments to identify their procurement needs for the coming accounting period and compiles a master procurement list for the entire organization.
• Prepares tender documents and manages the tendering process within the established guidelines and procedures.
• Prepares tender papers for the approval of the Head of Finance & Administration before submission to the contracts committee.
• Develops and/or maintains specifications of the various goods to be procured and where he obtains samples, he keeps those samples and ensures that goods supplied match with the samples given earlier.
• Evaluates bids for high value and/or specialized procurements and disposals and receives tender or bid documents and prepares for evaluation by the tender/procurement committee.
• Coordinate the preparation of monthly and quarterly procurement reports and submit them to the Head of Finance & Administration.
• Implements the decisions of the Procurement/Contracts Committee. Prepares, administers and issues approved contracts
• Liaises with suppliers, service providers and other stakeholders to ensure timely delivery of goods and services
• Ensures accurate maintenance and safe storage of records for all procurement activities and enforces adherence to procurement regulations and guidelines.
• Carry out monthly stock-take exercise. This is mainly to identify the stock levels to avoid stock outs and obsolete stationery. Ensure the system Stock levels balance with physical stock levels.
• Performs any other duties as may be assigned from time to time by the Head of Finance and Administration.
• Coordinate Support for maintenance of Bank’s equipment including generators, AC’s, electricals, fire protection and detection systems among others
• Coordination with key departments to ensure smooth running of Exim Bank business in relation to Procurement and Administration related issues.
• Provide property-related operational support and infrastructure requirements for branches as well as Head Office.
• Monitor efficient implementation of property related projects and contracts and coordinate courier services and administration support.
• Any other job as may be delegated or assigned by management from time to time.

KEY ATTRIBUTES.
• Ability to manage tender negotiations, contract placements, delivery and payments.
• Ability to effectively prioritize and execute tasks in a high-pressure environment to drive results.
• Knowledge of relevant statutory and regulatory requirements.
• Flexibility to react effectively to unforeseen circumstances
• Critical thinking and problem-solving skills & excellent written and verbal communication skills
• Ability to multi-task, analytical skills, negotiation skills, ability to lead and motivate co-workers, ability to meet tight deadlines.

REQUIREMENTS.
• A Bachelor in Procurement and Supplies Management or any Business Course with specialization in purchase and supply from a reputable institution.
• Membership of the Chartered Institute of Purchasing & Supplies or other relevant internationally recognized procurement professional body is a must.
• At least three (3) years’ experience in procurement in a reputable Public or Private organization.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

Kindly send your cover letter and up-to-date CV to [email protected] with the subject JOB APPLICATION: PROCUREMENT & ADMINISTRATIONS OFFICER by close of business, Monday 4th November 2024.

Only candidates who meet the minimum requirements shall be contacted.

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About Exim Bank

Industry: Procurement & Logistics
Location: Kampala, Uganda
About us Exim Bank Uganda is a Tier One (1) Supervised Financial Institution based in Kampala and part of the EXIM BANK Group of Tanzania. EXIM BANK (UGANDA) LIMITED (EBUL) was incorporated in 2016 and is regulated by the Bank of Uganda. The Bank has registered achievements in the industry over the years and continues to grow its asset and liability portfolio through a well-crafted business model that is premised on business intelligence, relationship management and adherence to banking best practices. The Bank has positioned itself as the preferred choice for customers from the upper middle class when it comes to retail, businesses and high net-worth SMEs for Corporate banking, all of whom desire to experience world class service and financial solutions. In 2021, EBUL reached a major milestone when it achieved a profitability threshold amidst the uncertainties brought about by the COVID 19 pandemic. This represented a major turning point in the bank’s history and provided a trajectory for the Bank’s continued growth. Today, we are in a strong position to offer a wide range of corporate, retail and SME banking products and services with competitive rates and exceptional service at all our seven (7) branches in and around Kampala City. At EXIM BANK (UGANDA) LIMITED, we pride ourselves in delivering a memorable banking experience at every touch point. We thrive on nurturing meaningful relationships with our customers by providing customized and suitable financial solutions. We are keen on understanding business trends to evolve in anticipation of meeting our customers’ expectations, thus keeping our value proposition as current and as relevant as possible. EXIM BANK (UGANDA) LIMITED is leveraging technology and a deployment of a dynamic and committed team to stay relevant and provide sustainable banking solutions to our over 25,000 customers. Having the option of benchmarking against EXIM BANK- TZ Group Banking Partners, we have a bird’s eye view of regional and global financial trends to ably advise our customers on investments, business transactions and risk management. To know more, get in touch! +256 755 654 654, +256 312 320 400 /1-9 Toll Free Number: 0800211070 [email protected] +256 755 654 654 Exim bank profile Bid opportunities fees & charges awards & achievements safety tips To know more, get in touch! exim bankWhatsapp: +256 755 654 654 Toll free: 0800 211070 Landline: 0312 320400 [email protected] Useful links exim bank Forms Bank of Uganda Finance Intelligence Authority Insurance Regulatory Authority Uganda Institute of Banking and Financial Services Digital banking exim bank Exim Mobile App Exim USSD Banking *298# Exim Online Banking Tarrif guide exim bank Services of the Bank ATM transactions Agent Banking Loan Calculator Connect with us Mobile app Enjoy convenience on the go. Your nearest branch is in your pocket with Exim Mobile banking app. Exim Mobile Banking App Exim Mobile Banking App Locations ATMs and Branches Exim Agent Points Copyright 2024 Exim Bank | All right reserved | Privacy statement Exim Bank Uganda is regulated by the Bank of Uganda

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