Procurement Assistant

Key Responsibilities:

1. Procurement Support:
   • Assist in executing the approved Procurement Plan.
   • Provide critical advice and support to ensure timely procurement of goods, works, and services.
   • Coordinate procurement activities in line with the University’s needs and regulations.
2. Documentation and Compliance:
   • Ensure all procurement documentation is accurately maintained and compliant with University policies and procurement laws.
   • Monitor procurement files for completeness and ensure necessary approvals are secured.
   • Maintain updated records of contracts, purchase orders, and other procurement-related documents.
3. Supplier Management:
   • Assist in the supplier evaluation and selection process.
   • Monitor supplier performance, ensuring compliance with the terms of contracts.
   • Support in resolving any issues related to suppliers, contracts, or service delivery.
4. Coordination of Procurement Activities:
   • Assist in the preparation and issuance of tenders, bids, and requests for proposals (RFPs).
   • Participate in procurement committees and provide support during procurement decision-making processes.
   • Liaise with departments to ensure procurement needs are well understood and met.
5. Data Analysis:
   • Assist in analyzing procurement data to identify trends, forecast requirements, and improve procurement strategies.
   • Maintain reports on procurement activities and share them with the Procurement Officer as needed.
6. Administrative Support:
   • Maintain accurate records of procurement transactions.
   • Provide administrative support to the Procurement Officer in preparing procurement-related reports for management.
   • Ensure that all procurement activities are carried out within the approved budgets.

Qualifications, Skills, and Experience:

• Bachelor’s Degree in Procurement, Business Administration, or a related field.
• Postgraduate qualification or diploma in Procurement and Supply Chain Management or Procurement and Logistics Management is an advantage.
• Minimum of 3 years of hands-on experience in procurement of goods, works, and services in a reputable organization.
• Proficiency in Microsoft Office applications (Excel, MS Word), with experience in ERP systems and SAGE being an advantage.
• Strong knowledge of procurement principles and best practices.
• Ability to analyze data, evaluate suppliers, and make informed procurement decisions.
• High level of integrity, confidentiality, and professionalism.
• A mature and practicing Christian who aligns with the University’s core values and philosophy.
• Good standing within the Church and the community.
• Previous experience in a higher education institution is an advantage.
• Age between 35-45 years at the time of application.

Mode of Application:

To apply, please follow these steps:

1. Submit your application electronically to hr-search@ndejjeuniversity.ac.ug.
2. Attach the following documents in ONE (1) PDF file:
   • Signed application letter.
   • Updated CV with names and contacts of three referees, including a reference from your local church priest.
   • Certified copies of academic and professional certificates and transcripts.
   • Valid National ID or bio-data page of your passport.
   • Any other relevant supporting documents.
3. Address your application to:
   • The University Secretary
   • Ndejje University
   • P.O. Box 7088, Kampala, Uganda

Application Deadline: 31st January 2025, by 5:00 p.m.
Only shortlisted candidates will be contacted.