DEADLINE: 20/12/2024
Procurement Assistant
Full-time
The Procurement Assistant will be responsible for raising purchase orders and maintaining procurement records, assist in contractor selections by gathering procurement specifications and tender bids received from suppliers.
Organisation: Uganda AIDS Commission (UAC)
Duty Station: Kampala, Uganda
Reports to: Procurement Officer
Key Duties and Responsibilities:
- Prepare purchase requisitions, and issues purchase orders and contracts in accordance with PPDA guidelines.
- Prepare submissions to contracts committee meetings
- Receive and open bids
- Issue bidding documents to the shortlisted bidders
- Draft supplier contracts and Local Purchase Orders,
- Issue Local Purchase Orders and signed Contracts to providers
- Prepare bid awards (BEB) for approval by the Accounting Officer.
- Issue BEBs to providers
- Prepare payment documents to be submitted to Directorate of Finance and Accounts
- Capture weekly data entries of procurement activities (procurement status report) for both ongoing and completed in the procurement
- Handle documentation for Micro Procurements.
- Follow up with suppliers to ensure that all goods and services have been made in the required timelines.
- Maintain and keep an up to date filing system for procurement files for ease reference
- Draft weekly, monthly and quarterly procurement reports
- Make entries of procurement activities into the Government Procurement Portal (GPP)
Qualifications, Skills and Experience:
Qualifications:
- A Bachelors of Procurement and Supply Chain Management or Bachelor of Procurement and Logistics Management from a recognized Awarding Institution.
Experience:
- At least 3 years working experience at the level of stores Assistant in a public or any other reputable private Organization
Competences:
- Records and information management
- Supply Chain
- Effective Communication Skills
- Ethics and integrity
- Information Technology
How to Apply:
All applications indicating the title of the position being applied for should be addressed to the Director General, Uganda AIDS Commission, Plot 1-3 Salim Bay Road Ntinda, P.O Box 10779, Kampala or sent by mail to [email protected]
Applicants should attach the following to their applications
- Letter expressing interest
- Detailed curriculum vitae with names, addresses, and phone contacts of three professional referees
- Copies of relevant academic/professional certificates
- Copies of previous appointments letters or contract agreements. Any period of employment not backed up by a letter shall not be considered as relevant experience
- Copy of National Identity Card
Deadline: 20th December 2024 at 5.00pm
NB: Only shortlisted candidates will be contacted and will be required to present your original Academic Transcripts, Certificates and National Identity Card during interviews. UAC is an equal opportunities employer.
