Senior Project Assistant (Diaspora Engagement)

Key Duties and Responsibilities:

• Support the LMI NPO in the overall implementation of Diaspora Engagement projects in a timely manner, in carrying out their technical, financial, administrative aspects, in compliance with IOM’s policies and donor requirements.
• Liaise with government institutions and Diaspora Associations, other UN agencies and technical partners on issues pertaining to Diaspora engagement and maintain positive collaborative and working relations.
• Effectively communicate and follow up with appropriate partners as required.
• Support the LMI NPO in the coordination of the consultants assigned to the two projects as well as the closely monitoring of the projects’ implementation.
• Ensure the timely drafting and submissions of the projects reports in close coordination with the LMI NPO and the M&E and finance teams.
• Coordinate the logistic organization of the national and regional workshops as per IOM rules and guidance.
• Maintain up-to-date records of all the projects engagement with local and foreign stakeholders, including Diaspora Associations as well as government counterparts.
• Contribute to the LMI Unit fundraising efforts, related to regular pathways, ethical recruitment, youth employment and skills development to secure sustainability of projects and initiatives under this area.
• Coordinate closely with the Resource Management Unit (RMU) for any issues related to finance and procurement relevant to the project.
• Regularly communicate with the LMI NPO and internal units to ensure proper coordination and timely follow-up on all activities and requests.
• Coach and guide junior colleagues and interns
• Undertake duty travel as requested.
• Perform such other duties, as required

Qualifications, Skills and Experience:

 Education

• University degree in Social/Political Sciences, International Relations, Business administration or a related field from an accredited academic institution with 4 years of relevant professional experience Or;
• Higher Secondary School in Social/Political Sciences, International Relations, Business administration or a related field from an accredited academic institution with 6 years of relevant professional experience.
• Experience in coordination and liaising with governmental authorities and local communities, as well as national institutions essential;
• Experience in liaison with UN and non-UN humanitarian actors;
• Experience in working in a challenging environment, project management, logistics and administrative and financial management an advantage.
• Experience in one of the organizations of the UN Common System and field experience are a distinct advantage.
• Broad LMI Sector knowledge and/or field experience in the areas of humanitarian action or the development field is an asset.
• Excellent handling of sensitivities, socio-cultural, political issues and high sense of tact and diplomacy skills.

Skills

• Computer literacy, including proficiency in MS Office programmes, social media, and knowledge of SharePoint or other collaboration and knowledge management platforms is an advantage.
• Knowledge of financial management systems is an advantage.
• Experience planning, organizing and facilitating meeting and training
• Excellent coordination, and information management skills.
• Detailed knowledge of the Labour Migration and Social Inclusion portfolio.
• Good knowledge of human and financial resources management.
• In-depth conceptualization, analytical and writing skills.
• In-depth communication, organizational and interpersonal skills.
• Languages: For all applicants, fluency in English is required (oral and written).

Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – Behavioral indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge; continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – Behavioral indicators – Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

How to Apply:
All interested applicants may send their applications to [email protected] with  First Name, Reference Number and Position Title should be specified in the SUBJECT field. First Name Reference Number and Position Title: i.e. John – First Name – VN/UG/021/2024 –Senior Project Assistant (Diaspora Engagement) -G6 should be specified in the SUBJECT field.

Required: After sending your application through [email protected].

YOU ARE REQUIRED to fill in the recruitment Questionnaire using the link: – Pre-Screening Form.

Applications from qualified female candidates are especially encouraged.

Only short-listed candidates will be invited for an interview.