Technical Purchasing Control Officer

Reports to: Manager Materials

Key Duties and Responsibilities:

• Ensure quality and quantity of aircraft spares, tools and other equipment used for aircraft maintenance is adequate for the operation.
• Deliver serviceable aircraft/materials/components to the operation on time, in a cost-effective manner and in compliance with legal and company requirements.
• Process procurement of materials and services required for the maintenance operation and ensure only parts from approved sources are obtained.
• Track all daily requisitions made to technical stores and ensure timely Request for quotations for all items that are not in stock.
• Provide inputs to the procurement department in terms of parts, equipment and tools procurement by preparing required form fives, justifications and seeking necessary required approvals.
• Prepare a weekly status report and submit to materials manager for all submitted procurement requirement.
• Following up on Purchase orders submitted to suppliers and reconciliation of invoices and payments in a timely manner. The Technical purchasing Control Officer must ensure timely upload of payment request and approvals.
• Weekly preparation of payment status reports per supplier and the report must be submitted to Materials manager for necessarily follow up.
• Shipping and Logistics related tasks as well as and monitoring of customs clearing of shipments for parts/materials and tools.
• Ensure availability of spares to meet aircraft demands, whilst minimizing costs by ordering all stock replenishment requirements on a weekly basis.
• Prepare weekly reports on parts ordered against parts received. This is to help materials manager in closing any gap in the purchasing process.
• Periodically review reorder levels and quantities for all spares, based on required Service Level, Forecast Demand and Lead Time; ensure timely replenishing of materials when the available quantity falls below reorder levels.
• Supervise technical purchasing officers and provide a monthly report on their performance.
• Monitor supplier performance and report periodically to Materials manager.
• Timely management of AOG and MEL parts/materials/tools requirements to prevent flight disruptions.
• Support Materials manager in materials planning functions to prevent out of stock out levels for parts/materials/tools required for maintenance.
• Ensures accurate records are kept for all purchasing and logistics activities in compliance with all industry and Regulatory authority requirements.
• Participate actively in supplier evaluation process to ensure regulatory compliance.
• Participate in all audits (Regulatory and non-regulatory)
• Any other duty as assigned by the supervisor.

• A Bachelors’ Degree in procurement, materials, logistics, stores management, supply chain.
• Experience in Aviation procurement and or logistics management.
• Knowledge of Technical Stores management and requirements.
• Must be computer literate with knowledge and skills in computerized software and programs.
• Conversant with the tendering and procurement process requirements.
• Relevant Professional qualification is an added advantage.

Knowledge and Experience

• 3 years’ Experience in general and aviation technical stores management.
• 3 years’ Experience in technical aviation procurement and logistics management.
• Knowledge of standard practices in international shipping and incoterms.
• Knowledge of clearing and forwarding processes.
• Knowledge of Dangerous goods and restricted articles will be an added advantage
• Personal Qualities: Should possess personal qualities like honesty, integrity, pleasing personality etc.
• Should be able to work in a multicultural environment.
• Previous experience of supervision of at least 2 staff.

How to Apply:
All candidates who wish to join Uganda Airlines in this capacity should apply online at the link below.

CLICK HERE TO APPLY