FHI 360 is hiring a Fleet/Logistics Associate responsible for managing the organization’s fleet of vehicles to ensure safe, efficient, and cost-effective transportation services for staff, goods, and program activities. The role ensures compliance with organizational policies, donor requirements, and local regulations.
Key Duties and Responsibilities:
- Develop and implement preventive maintenance schedules for all project vehicles.
- Coordinate timely project vehicle servicing and repairs with approved garages and vendors.
- Coordinate all travels and ensure effective and efficient allocation of vehicles.
- Support the logistics related to vehicle use and maintenance whenever required.
- Manage and maintain accurate records of maintenance and repair history.
- Ensure all vehicles have valid insurance, registration, and roadworthiness certificates.
- Maintain up-to-date logbooks, fuel records, and driver documentation.
- Ensure compliance with donor and organizational fleet management policies.
- Monitor fuel consumption and maintain accurate fuel usage reports.
- Implement controls to prevent fuel misuse or fraud.
- Supervise and train all project drivers on safety, defensive driving, and organizational policies.
- Monitor driver performance and adherence to traffic laws and internal guidelines.
- Investigate and report accidents or incidents promptly.
- Prepare monthly fleet reports, including utilization, costs, and maintenance trends.
- Recommend cost-saving measures and fleet optimization strategies.
Qualifications, Skills and Experience:
- High School /GED Diploma or international equivalent in Logistics, Transport Management, Business Administration, or related field.
- Experience:
- Typically requires 0-3 years of experience in procurement, administrative support or in fleet management, preferably in an NGO or international organization.
- Knowledge of vehicle maintenance, transport regulations, and safety standards.
- Proficiency in fleet management systems and MS Office applications.
- Applied Knowledge & Skills:
- Comprehensive knowledge of vehicle management and standard practices.
- Working knowledge of FHI 360’s policies and procedures regarding transportation and vehicle management.
- Excellent oral and written communication skills.
- Strong critical thinking and problem-solving skills.
- Ability to drive and possess a valid driving license.
- Problem Solving & Impact:
- Works on problems of diverse scope that requires analysis and evaluation of identifiable factors.
- Exercises judgment with defined policies and procedures in selecting methods and techniques for obtaining solutions.
- Decisions generally affect specific functional areas with cost and failure to achieve short term goals of the company.
- Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint,
- Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
- Travel Requirements:
- Ability to drive domestically on a daily basis.
- Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
- Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
How to Apply:
All candidates should apply online at the link below.
