URSB is hiring a Procurement Officer to support the Procurement Division in the planning, sourcing, and management of goods, works, and services in a manner that ensures value for money, timeliness, and strict compliance with the PPDA Act and organizational procurement policies.
Reports to: Senior Procurement Officer
Key Duties & Responsibilities
- Participate in the preparation and implementation of the approved Procurement and Disposal Plan.
- Prepare draft bid documents and participate in the evaluation of bids as and when assigned.
- Prepare and issue Local Purchase Orders (LPOs) and contracts upon approval.
- Follow up with suppliers and service providers to ensure timely delivery of goods and services.
- Prepare weekly and monthly procurement reports on procurement activities.
- Ensure all procurement activities comply with the PPDA Act, Regulations, and entity procurement policies.
- Accurately capture and update procurement data in the PPDA Portal and Contract Register.
- Compile, document and maintain safe custody of procurement and disposal records
- Assist in basic contract administration and monitoring of supplier performance.
- Perform any other duties as may be assigned from time to time by Senior Procurement Officer or Management.
Person Specifications
Academic Qualifications
- An Honours Degree in Procurement and Supply Chain Management, Business Administration (Procurement option), or a related field from a recognised university.
Key Competences
- Sound knowledge of the PPDA Act and Regulations.
- Proficiency in IFMIS, e-GP, PPDA reporting systems, and general computer applications (MS Word, Excel, email).
- Strong analytical, documentation, and report-writing skills.
- High level of integrity, confidentiality, and attention to detail.
- Good interpersonal, communication, and teamwork skills.
- Ability to work under pressure and meet strict deadlines.
