Procurement Assistant

Location: Kampala, Uganda.

Are you detail-oriented, organized, and passionate about driving efficient and ethical procurement processes that support meaningful change? Do you thrive in fast-paced environments where timely coordination, compliance, and collaboration are essential for delivering lifesaving programs? ? If you are ready to take your career to the next level, we invite you to join us as a Procurement Assistant  for the EMPOWER Programme in Pathfinder Uganda.

Key Responsibilities:

Procurement Planning and Process Implementation:

• Implement procurement processes in accordance with Pathfinder’s procurement policies and donor requirements
• Support procurement planning and maintain an up-to-date procurement tracker.
• Conduct product and price analysis to determine best value for money.
• Draft Purchase Orders (POs) and ensure timely review and approval by budget holders.
• Compile complete procurement files and submit them for finance processing and payment.
• Track procurement requests and vendor deliveries to ensure timely receipt of goods and services

Vendor Management:

• Maintain an updated vendor list and conduct regular market surveys to ensure competitive pricing.
• Conduct vendor eligibility screening.
• Collect quotations and participate in procurement committee meetings for vendor selection.
• Liaise with the finance team on payment status and resolve any delays or issues

Supply Chain coordination:

• Working closely with the Supply Chain Advisor, and Regional Coordinator, coordinate district and health facilities to ensure close monitoring, reporting and replenishment of the whole range of supplies as well as redistribution for non-interrupted service delivery.

Logistics and Event Support:

• Organize logistics for program meetings and events, ensuring quality and cost-effectiveness

Documentation and Reporting:

• Maintain a well-organized filing system (both physical and electronic) for all procurement documentation to ensure audit readiness.
• Prepare procurement reports as required, including donor-specific or category-based reports.

Compliance and Ethical Conduct:

• Comply with Pathfinder policies, including child protection, fraud prevention, code of conduct, and safety standards

What You Bring:

• Bachelor’s degree in Procurement, Supply Chain Management, Logistics, Business Administration, Accounting, or a related field.
• At least 3 years of experience in procurement and logistics, preferably with an international NGO.
• Prior experience with FCDO-funded projects is strongly preferred.
• Level 1 certification in a procurement-related professional qualification (e.g., CIPS, CILT) is an added advantage.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong communication, organizational, and analytical skills.
• High attention to detail and commitment to transparency and accountability.
• Ability to manage multiple tasks and deadlines in a fast-paced environment

Why You’ll Love Working with Us:

• Join an innovative, forward-thinking organization that values your growth and ideas.
• Work within a supportive, collaborative environment.
• Make a meaningful impact on our procurement processes
• Enjoy a competitive salary and comprehensive benefits package.
• Benefit from the opportunity for global engagement.

Ready to Apply? If you are passionate about family planning/MCH delivery and are eager to make a difference, we would love to hear from you! Please submit your resume and a cover letter detailing your experience and why you are the ideal candidate for this role via this website no later than April  23^rd, 2025. You are also requested to include the contact details for at least 3 references in their resume.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.