Raising The Village Africa is hiring a Logistics Officer (5) responsible for coordinating and managing the movement of goods, supplies, and equipment to support RTV’s programs. The role ensures timely procurement, storage, and distribution of materials while maintaining compliance with organizational policies and donor requirements.

Department/Group: Fleet

Reporting To: Fleet Manager
Years of Experience: 3 years

Key Roles & Responsibilities

1. Fleet Coordination & Oversight

  • Coordinate day-to-day fleet operations across districts.

  • Monitor movement, allocation, and utilization of all motorbikes and vehicles.

  • Ensure fleet compliance with organizational policies and road safety standards.

  • Maintain an up-to-date fleet register and asset tracking records.

2. Fuel Management & Reconciliation

  • Oversee fuel card usage and weekly/monthly consumption.

  • Verify district fuel usage against supplier statements to ensure accuracy.

  • Prepare and submit monthly fuel reconciliation reports.

  • Flag and report anomalies or discrepancies for review by management.

  • Coordinate with fuel suppliers for timely statements and top-ups.

3. Repairs & Maintenance Planning

  • Schedule routine and preventive maintenance for all fleet assets.

  • Coordinate with approved service providers and track work progress.

  • Ensure repairs are performed properly and parts used are genuine.

  • Maintain maintenance schedules and follow up on overdue services.

  • Track turnaround time and escalate delays.

4. Maintenance & Parts Usage Tracking

  • Monitor usage of spare parts across districts.

  • Compile monthly reports on fast-moving, slow-moving, and high-cost parts.

  • Ensure accountability of all parts issued, used, and remaining in inventory.

  • Track recurring mechanical issues and recommend long-term solutions.

5. Reporting & Documentation

  • Prepare weekly and monthly fleet operations reports.

  • Submit consolidated reports on fuel consumption, maintenance costs, and fleet performance.

  • Maintain updated documentation including service provider contracts, warranties, and repair records.

  • Support audits with clear and accurate data on fleet and fuel.

6. Inventory & Asset Control

  • Monitor and track stock levels of spare parts and consumables.

  • Prepare inventory usage reports and ensure proper storage and issuance.

  • Conduct periodic physical verification of parts and tools.

  • Prevent loss, misuse, or over-consumption of parts across districts.

7. Coordination & Communication

  • Liaise with mechanics, service providers, and fuel stations.

  • Coordinate movement plans and ensure fleet availability for field teams.

  • Communicate any fleet risks, downtime, or urgent repairs to management.

  • Support smooth flow of information between operations, finance, and district teams.

8. Compliance & Continuous Improvement

  • Ensure adherence to organizational fleet management policies.

  • Recommend improvements to fuel controls, maintenance processes, and reporting systems.

  • Support the introduction of new tracking tools or fleet management systems.

  • Ensure compliance with safety standards, confirming that all staff operating vehicles or motorcycles have and use the required safety gears.

Qualifications & Experience

  • Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or related field.

  • Minimum 3 years’ experience in logistics or supply chain management, preferably in NGO or development sector.

  • Strong knowledge of procurement procedures and inventory management systems.

  • Experience managing fleet and transport operations.

  • Proficiency in MS Office and logistics software.

  • Excellent organizational, communication, and problem-solving skills.

Raising The Village is committed to Equity and Inclusion in the workplace and is proud to be an equal opportunity employer.

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