Ecobank Uganda is hiring an Archivist with the following duties and responsibilities;
Key Duties and Responsibilities:
Business and Financial performance
- Maintain the Records and Archives Management Programme (RAMP) to ensure effective information dissemination across the institution.
- Develop and maintain an Automated Records Management System to enhance efficiency and reduce operational costs.
- Supervise off-site archives and ensure all records are properly stored and maintained for cost-effective retrieval and reference.
Customer Excellence
- Ensure efficient and timely retrieval of documents to support internal and external customer service requirements.
- Maintain a log of document retrieval requests and ensure proper management of associated service charges.
- Guarantee accessibility of accurate and reliable records to facilitate smooth business operations and informed decision-making.
Leadership and people management
- Train and guide staff on proper records management procedures, including file creation, maintenance, and closure, to ensure quality and consistency.
- Promote a culture of accountability, professionalism, and continuous improvement within the EBS Unit
- Process, control and operational performance.
- Implement, monitor, and control the Bank’s Records Management Policy in line with the overall Bank strategy in liaison with Head EBS
- Ensure compliance with data protection and privacy regulations, maintaining confidentiality and integrity of all records.
- Oversee disaster preparedness and recovery policies related to record preservation and access.
- Ensure that records are protected against unauthorized access and data breaches/ leakages.
Strategic initiatives
- Align records and archives management practices with the Bank’s strategic objectives and regulatory requirements.
- Integrate records management with business continuity and information security frameworks.
- Identify opportunities to digitize and automate records and fleet operations for improved efficiency and data integrity.
- Continuously review and enhance the policies and procedures to align with evolving business needs and regulatory expectations.
Qualifications, Skills and Experience:
- Bachelor’s degree in Records and Archives Management, Library and Information Science, Business Administration, or a related field.
Experience
- Minimum of 5 years’ experience in Records Management or Information Governance within a financial institution or large organization.
- Proven experience in Records management operations, including vendor management and compliance monitoring.
- Experience in developing and implementing automated record-keeping systems is an added advantage.
- Knowledge of data protection laws and records retention standards is essential
Skills & Personal Attributes
- Strong analytical and organizational skills.
- Excellent knowledge of records classification, indexing, and archival systems.
- Proficiency in digital record-keeping and document management systems.
- Strong communication, negotiation, and report-writing skills.
- High attention to detail with the ability to manage multiple priorities.
- Sound understanding of operational controls, compliance, and governance frameworks.
- Proficient in MS Office and database management tools.
- High integrity and confidentiality.
- Proactive problem solver with a hands-on approach.
- Self-driven and results oriented.
- Strong leadership and teamwork abilities.
- Customer-focused with a continuous improvement mindset.
- Adaptable and sensitive to cross-cultural work environments.
How to Apply:
All suitably qualified and interested candidates are encouraged to apply online at the link below.
Deadline: 12th November 2025
