Teach For Uganda is hiring a Finance Officer to support the Finance Manager in maintaining accurate financial records, ensuring compliance with organizational and donor policies, and managing day-to- day financial operations. This role requires strong attention to detail, integrity, and the ability to work independently to support effective financial management.
Key Duties and Responsibilities:
Financial Recordkeeping & Compliance (40%)
- Maintain up-to-date and accurate accounting records in QuickBooks in accordance with Generally Accepted Accounting Principles (GAAP) and in line with TFU’s financial policies and procedures
- Process and ensure proper approval of all payment vouchers, maintaining sequential order and completeness of documentation.
- Liaise with the Procurement Officer to obtain original supporting documents (e.g., invoices, receipts) for timely processing of payment vouchers.
- Maintain an organized, secure, and easily retrievable filing system for all financial records for audit and compliance purposes
- Regularly update and monitor schedules of TFU debtors and creditors; submit weekly status reports to the Finance Manager.
- Maintain and update the monthly Withholding Tax (WHT) schedule, ensuring timely filings and reconciliations.
Financial Reporting and Analysis (30%)
- Contribute to the timely preparation of monthly financial reports, including management accounts and donor reports.
- Perform monthly bank reconciliations and account schedules by the 1st working day of the following month.
- Oversee requisition and accountability processes, ensuring expenses are correctly coded to respective budget lines and aligned with approved work plans and cost- sharing guidelines.
- Assist the Finance Manager in audit preparation, ensuring completeness, accuracy, and transparency of financial documentation.
- Process payments in accordance with approved organizational budgets and payment procedures.
- Verify supporting documentation for accuracy, completeness, and compliance with donor requirements.
- Maintain an updated record of accounts payable and receivable and follow up on outstanding balances.
Compliance and Internal Control (20%)
- Execute month-end closing processes including ledger reconciliations, FlexiPay, and debit card transactions.
- Monitor and enforce internal financial controls, ensuring proper audit trails and documentation.
- Provide support during both internal and external audits and implement audit recommendations
- Ensure compliance with TFU’s financial policies and donor regulations.
- Support the Finance Manager in the implementation and monitoring of internal financial controls.
- Provide orientation and training to new staff on financial procedures when needed
Budget and Cash Flow Management (10%)
- Assist the Finance Manager in budget preparation and monitoring.
- Monitor monthly expenditure against budgets and report variances in a timely manner.
- Support in the preparation of cash flow forecasts
Qualifications, Skills and Experience:
- Bachelor’s degree in accounting, Finance, Commerce, Business Administration or a related field.
- At least Level II of professional Accountancy body such as ACCA, CIMA, CPA is an added advantage.
- At least three (3) years of relevant experience in similar role with reputable organization, preferable INGO.
- Mandatory experience using QuickBooks online (accounting system entry, reporting, reconciliations). Note: You must have hands-on, working experience with QuickBooks. Experience working in an NGO or donor-funded organization is highly preferred.
Preferred Competencies
- Strong financial expertise and familiarity in management and accounting practices.
- Sound practical knowledge of accounting systems-QuickBooks.
- Auditing awareness (ISAs)
- Financial systems and records management & reporting in an NGO setting.
- Advanced knowledge of MS Excel, PowerPoint, Word, and Outlook
- Attention to detail, organizational and time-management skills.
- Good analytical, numerical, and problem-solving skills.
- High levels of integrity, discretion, and accountability.
- Proven ability to work collaboratively across departments and with external stakeholders.
- Must be organized, dependable, results oriented and able to work independently and achieve results, with very minimal supervision
TFU Competencies (for all TFU Staff)
- Put Children First in all actions and decisions.
- Embrace a Quest to Continuously Learn.
- Practice Humility and Respect for all.
- Foster Teamwork to achieve collective goals.
