Key Responsibilities

Attendance & Timekeeping

• Maintain and update daily attendance records for permanent and casual staff, tracking time-in, time-out, overtime, and shift rotations.
• Prepare and analyze daily, weekly, and monthly attendance reports, identifying trends in absenteeism, punctuality, and overtime.
• Monitor and escalate issues related to lateness, absenteeism, and overtime to supervisors and HR management.
• Track probationary staff, contract renewals, and confirmations to ensure compliance.
• Resolve attendance record anomalies with departmental heads.

Casual Wage Management & Payroll Support

• Collect and reconcile weekly casual staff attendance sheets.
• Validate casual wage computations, including basic pay, overtime, and bonuses.
• Support monthly payroll preparation, ensuring accurate calculations of salaries, allowances, deductions, and bonuses.
• Process statutory deductions (NSSF, PAYE, Local Service Tax, Workers’ Compensation).
• Handle payroll inquiries with professionalism and confidentiality.

Recruitment & Onboarding

• Draft job advertisements, screen CVs, shortlist candidates, and schedule interviews.
• Conduct reference checks, credential verification, and medical clearances.
• Draft offer letters, contracts, probation agreements, and renewal letters.
• Facilitate induction and orientation programs, introducing new hires to company culture, policies, and safety regulations.
• Support recruitment logistics, including coordinating interview panels and candidate documentation.

Employee Records Management, Filing & Documentation

• Maintain comprehensive HR files (physical and digital) for easy retrieval.
• Ensure confidentiality of sensitive employee information.
• Conduct regular HR file audits for compliance.
• Digitize records using the Mermidon HRIS system.
• Archive inactive files for audits, legal cases, or future reference.

Leave & Exit Administration

• Manage leave applications, approvals, and balance tracking.
• Provide leave reports for payroll and workforce planning.
• Support exit clearance processes, including final dues computation and recovery of company property.
• Conduct and document exit interviews, capturing feedback and suggestions.
• Maintain records of resignations, terminations, retirements, and redundancies per labor laws.

Disciplinary Procedures & Performance Monitoring

• Draft and issue disciplinary notices, warnings, and show-cause letters per company policy.
• Organize and document disciplinary hearings, recording outcomes.
• Ensure compliance with the HR Manual and Ugandan Employment Act.
• Track performance appraisals and prepare reports for management.
• Report underperformance, absenteeism, and misconduct to supervisors.

Employee Relations & Staff Welfare

• Act as the first point of contact for grievances, welfare concerns, and HR inquiries.
• Provide guidance on HR policies, benefits, and entitlements.
• Support conflict resolution and mediation for a harmonious workplace.
• Organize welfare activities, including team-building, health talks, and recognition ceremonies.
• Promote an inclusive and positive workplace culture.

Compliance, Training & Reporting

• Ensure compliance with Ugandan labor laws, safety standards, and company policies.
• Coordinate training programs, workshops, and refresher sessions.
• Prepare HR reports on headcount, turnover, absenteeism, disciplinary cases, and recruitment metrics.
• Provide accurate HR data for audits and inspections.
• Recommend improvements to HR processes based on metrics analysis.

Minimum Qualifications & Experience

• Bachelor’s Degree in Human Resource Management, Business Administration (HR option), or related field.
• 1–2 years of practical HR experience, preferably in a manufacturing or industrial environment.
• Knowledge of Ugandan labor laws, industrial relations, and grievance handling.
• Experience with HRIS systems, such as Mermidon.
• Proven experience in payroll support, onboarding, and disciplinary processes.

Key Competencies & Attributes

• Strong communication and interpersonal skills.
• High integrity, confidentiality, and ethical conduct.
• Ability to multitask, prioritize, and meet deadlines under pressure.
• Detail-oriented with excellent organizational and record-keeping skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Proactive, team-oriented, and adaptable to change.

Expected Outcomes

• Accurate and timely attendance and payroll reports.
• Efficient and secure employee record management.
• Compliance with HR documentation, leave, and disciplinary protocols.
• Smooth onboarding and exit experiences.
• Enhanced employee engagement and workplace satisfaction.
• Reduction in absenteeism and payroll errors.
• Contribution to a well-structured, performance-driven HR function.

Working Conditions

• Full-time position based at Ntake Bakery Nalukolongo Branch, Head Office.
• Frequent interactions with production, dispatch, logistics, and administrative staff.
• Extended hours may be required during payroll processing, disciplinary hearings, audits, or recruitment periods.
• Handling confidential employee information requires high integrity and professionalism.
• Dynamic, fast-paced environment supporting routine and urgent HR tasks.
• Occasional field visits or interactions with external stakeholders (vendors, regulators, trainers).
• Adherence to occupational health and safety standards.
• Flexibility and resilience in response to changing HR priorities.

How to ApplyInterested candidates should submit a detailed CV and cover letter by 20th September 2025 to hr@ntakegroup.com (mailto:hr@ntakegroup.com) or deliver directly to our Kampala Head Office.

Equal Opportunity EmployerNtake Bakery & Company Ltd is committed to diversity and inclusion and is an equal opportunity employer. We encourage all qualified candidates, regardless of background, to apply.

Our Slogan:
Ntake Bakery & Company Ltd: Pioneering Quality, Innovation, and Sustainability Across East Africa – “Your Family Choice.”