Makerere University is hiring a Program Administrator to provide administrative support, welfare and safeguarding responsibilities to all program operations.

 

Key Duties and Responsibilities:

  • Organize recruitment visits to create awareness and provide career guidance to potential applicants in the Program target groups;
  • Support refugee applicants in equating their academic documents at the Uganda National Examination Board;
  • Co-ordinate the welfare and support services for the Program Participants and staff
  • Manage and regularly update students and staff records;
  • Manage the Staff Leave Roster and Travel schedules;
  • Establish, monitor, and manage the semester-based activity schedule for capacity building programs for students and staff;
  • Support the Monitoring and Evaluation office in updating the Mastercard Foundation ETO Database;
  • Establish and manage the Program-level safeguarding risks and incidents register in liaison with the Safeguarding Liaison Officer
  • Establish and manage the Scholars’ disciplinary register
  • Ensure administration of meetings, recording and management of the meeting records;

Qualifications, Skills and Experience:

  • An Honour’s Bachelor’s degree in Humanities or Social Sciences from a recognised institution.
  • Added advantage
  • Certificate training in Secretarial Studies or Records Management or Office Management or Project Administration.
  • A minimum of 3 years’ relevant work experience as an Administrative Assistant in a reputable research or academic organisation.
  • Competencies
  • Demonstrated experience in providing administrative support to research or academic programme
  • Proficiency in Microsoft Office and Google Workspace to facilitate Program workflow.
  • Excellent communication skills.

 

How to Apply:

All applications and attachments must be submitted electronically through the link below. The attachments must include the following documents;

  • An application letter clearly stating the job applied for and duly signed by the applicant.
  • An up-to-date curriculum vitae.
  • Copies of academic certificates and transcripts.
  • A minimum of three recommendation letters duly signed by the referees.

 

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Falsification of documents or giving false information will lead to disqualification and/or prosecution in courts of law.

The application should be addressed to:

Program Director

Africa Climate Collaborative, Makerere University P.O. Box 7062 Kampala

 

Deadline: 7th November 2025

To note:

  • Only shortlisted candidates will be contacted.
  • Makerere University is committed to creating a diverse and inclusive environment of mutual respect for all, as such the University recruits and employs without any form of discrimination.
  • Reasonable accommodation shall be provided to candidates with disabilities upon request to support their participation in the recruitment process.
  • Makerere University does not charge any fees at any stage of the recruitment process, including application, interview meetings, or processing of employment contracts.

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