Watoto is seeking to recruit a Supplies Administrator to manage home and office supplies through the coordination of stores operations, administrative processes, records and inventory management, quality control, and safety of supplies.
Key Duties and Responsibilities:
- Manage and revise the stores operations manual, forms and documentation.
- Lead timely updates to supplies procedures and communicate changes to Homes Administration and mothers, to ensure adaptability to team needs.
- Distribute and analyse supply request forms completed by mothers and adjust order quantities accordingly.
- Receive and verify quality and quantity of deliveries and donations.
- Manage the receipt of supplies, ensure proper offloading, and signed delivery documentation.
- Collaborate with the procurement officer to follow up on supplier deliveries, invoices, and documentation, and standardize transportation plans for village supplies.
- Oversee record-keeping and documentation to confirm accurate stock levels and inventory management.
- Coordinate the distribution of home supplies and donations as per end-user submissions.
- Oversee inventory operations, which comprises of record maintenance and periodic stock checks.
- Ensure the store is pest-free, and hazard-free to protect stock quality and quantity.
- Oversee and maintain store conditions to ensure cleanliness, safety, and organized environment.
- Prepare, generate, and deliver reports to the home’s administrator on a periodic basis.
Qualifications
- The applicant for the role should hold at least a minimum of a bachelor’s degree in procurement and supplies management, business administration, or similar/relevant discipline.
- At least three (3) year’s working experience in a medium-sized organization.
- Proficiency in computer literacy in MS Office packages.
- Must be willing to live up to organisational values and possess strong work ethic.
- Ability to meet tight deadlines and possess People skills,
- Must be a team player, result-oriented, initiative-taking, and able to work wth minimum supervision
- Accurate record keeping and organizational skills.
